The Campus and Community Fund is the primary financial support from Dwight Hall at Yale exclusively available for Member Groups. Awarded once each semester, the application process is competitive and we are rarely able to fund the entirety of submitted application. With any questions, please reach out to the Student Executive Committee’s Financial Coordinator.
Deadlines Spring 2023
Funding Application Opens – Monday, February 6th
Funding Application Deadline – Wednesday, February 15th (by 11:59 pm)
Funding Notification – Friday, February 24th
Receipts Deadline – Sunday, April 23rd, though early submission is highly encouraged.
Reimbursement Timeline – Students will receive paper checks, available at the Dwight Hall Main Office, within 5 days of submission.
Starting the semester of Fall 2021, the application and guidelines for the Campus and Community Fund can be found on each member group’s Record. Contact your group’s Membership Coordinators (firstname.lastname@example.org) if you have any questions.
Your group is eligible for funding if you:
- Are a full or provisional member of Dwight Hall;
- Have submitted your organization’s information to the yearly Record and Review;
- Have attended the most recent Cabinet meeting;
- Agree to list Dwight Hall as a sponsor in your materials.
After approval by the Financial Coordinator, groups will need to complete the Reimbursement Form. You must turn in the receipts and paperwork form by the deadline found above. For more information, please read the FAQ below.
How does Dwight Hall decide which groups get funding?
Your application is reviewed by a combination of the Financial Coordinator, the Membership Coordinators, and one of the two Dwight Hall Co-Coordinators. The team may approve an application but award a smaller amount than requested or deny individual items. Groups may appeal their funding decisions to the entire Dwight Hall Executive Committee. Applications are considered using these questions:
- What is the impact of the group on the campus and/or community, and how does it enroll Yale students in this impact?
- How important are the expenditures to the group’s mission?
- Has the group pursued opportunities to reduce expenses?
- How accurately has the group judged its needs in the past? Has it taken the money it was allocated?
- What other sources of funding does the group have?
- How will the group contribute to Dwight Hall fundraising (i.e. Phonathon, writing press releases, etc.)?
What doesn’t Dwight Hall fund?
- Bank fees
- 8.5×11 printing
- On-campus space rentals unless they are for a conference
- International travel
- Fundraisers or objects to sell/auction to raise funds (loans are included)
- Unnecessary decorations for events
- Transportation for students where Dwight Hall cars or bus passes can be used
- Table rentals
- Group merchandise/apparel
- Medicine or prescriptions
- Purchases not made directly by the member group
- Member group association fees with larger national or international organizations.
- Repeated supply purchases when they can be avoided (i.e. 20 new textbooks every semester when copies can be made from 1 textbook for multiple semesters)
Please note that the above restrictions can be waived on a per-case basis to uphold the Community Compact, the public health of students and the community, or given a reasonable explanation by the member group.
What do I do once I receive my decision?
Dwight Hall’s grant operates via reimbursement. Groups must spend money for their activities up front and Dwight Hall will reimburse money spent at the end of the semester using the reimbursement form above. Groups will fill out the form with line items, money spent per line item, and total spent as well as attach all receipts from the semester. Any spending that does not correspond to a receipt will not be funded.
We are accepting receipts and reimbursement requests on a rolling basis. As soon as you have made a purchase, you can submit the paperwork for reimbursement to Dwight Hall. While groups must submit the request form and receipts to the Financial Coordinator by the deadline, we encourage you to do so sooner rather than later.
In some cases where a group is unable to pay for an activity due to high costs, Dwight Hall may be able to pay the provider directly, circumventing the reimbursement process. In order to do this, groups must reach out to the Financial Coordinator with an invoice.
What is the process for being reimbursed?
Dwight Hall’s grant operates via reimbursement. Groups must spend money for their activities up front and Dwight Hall will reimburse money spent at the end of the semester. Any money allotted to a group but not spent by the group or not requested during the reimbursement process will not transfer over to any future C&C Fund cycles.
In order to receive your reimbursement, groups should download the reimbursement request form from the Dwight Hall website. Groups will fill out the form with line items, money spent per line item, and total spent as well as attach all receipts from the semester. Any spending that does not correspond to a receipt will not be funded.