Facilities Terms of Use

Dwight Hall at Yale welcomes Yale and community groups to its building. The following policies will assure its proper use, for the enjoyment of all.

Dwight Hall at Yale undergraduate member groups, affiliate groups and associate groups may use the resources as outlined in their membership agreements. Community groups need specific approval to use Dwight Hall space.  It is important that all individuals and groups using the building do so with a spirit of cooperation and respect. Any violations to the policies described below may result in future exclusion from use of the building.

Room Reservation Requests

Room reservation requests can be submitted using the form below. 

The Dwight Hall Operations Manager will review room requests during office hours: Monday-Friday, 9:00 am to 5:00 pm. Once a request is verified, the requestor will receive an email confirming the date, time and room reserved. 

Please make requests as early as possible and no later than 3 days in advance of the event. Please read the rest of these terms of use before proceeding. 

Please review the following guidelines before submitting your request.

Room Descriptions and Capacity

  • Dwight Memorial Chapel – Now used for a variety of multi-faith religious services and events, the Chapel was built in 1842-46 as the college library.  In 1932, with “the removal of the books” to the new Sterling Memorial Library, the large central space was converted to create the Dwight Memorial Chapel in honor of Timothy Dwight.  The Chapel seats 120 with flexible seating and holds the Bozyan Memorial Organ built by Rudolf von Beckerath in 1971. It is not air conditioned and can be quite hot in the summer.
  • The Common Room – This 600 square foot high ceilinged room typical of old Yale buildings is ideal for small conferences, lunches and meetings for up to 80 people. 
  • The Library – The library houses a small collection of books as well as photos of Dwight Hall’s leaders throughout the years. Its large couches make for a comfortable meeting space for groups of up to 25.
  • The SJN Room – The Social Justice Network Room is a classroom style room with a large screen and 2 full walls of white-boards. It is ideal for workshops with up to 20 people.
  • The EdNet Room – The Education Network Room has a large screen, three couches, a whiteboard wall and a nice view. It is a great space for a casual meeting or brainstorming session for up to 20 people.

Room Fees

Users that are not affiliated with or sponsored by Dwight Hall or the Chaplain’s Office must pay a fee to access Dwight Hall space. The following rates are for use of the Chapel, Common Room, Library, EdNet Room, and SJN Room. 

TYPE OF USEYALE AFFILIATE RATENON-YALE AFFILIATE RATE
Hourly$50.00$75.00
Daily$350.00$500.00
Semesterly, up to 3 hours per day during academic year$350.00$500.00
Yearly, up to 3 hours per day during academic year$500.00$750.00

Fees for Special Events

ROOM / TYPE OF EVENTYALE AFFILIATE RATENON-YALE AFFILIATE RATE
CHAPEL – Reception, Concert, Lecture, Recording)$80.00/hourOR$100.00/hour for 1 hour only$100.00/hourOR$150.00/hour for 1 hour only
CHAPEL – Memorial Service$100.00/hourSexton’s fee not included.$250.00/hourSexton’s fee not included.
CHAPEL – Wedding
Additional fees will be added if additional rooms are used.
$750.00$250.00 non-refundable depositSexton’s fee not included.$100.00$500.00 non-refundable depositSexton’s fee not included.
COMMON ROOM – Reception$500.00$750.00

For students and student organizations not registered with Dwight Hall or the Chaplain’s office wishing to use our space for a mission-aligned, service/social justice activity, the fee can be waived by the Student Executive Committee.

Payments should be made in cash or check and should be made payable to Dwight Hall at Yale. No reservation is final until this form and your non-refundable deposit of half the total cost is received.

Contact for University Sexton: Steven Crawford (203) 787-4000 (home) or (203) 868-8098 (cell).

Room Maintenance

Groups reserving a room are responsible for the condition of that room. Furniture should be retired to its original location and kept in its original condition. Trash should be disposed of, lights turned off, and fans shut off. Nothing should be stapled or taped to the walls or woodwork in the Chapel or elsewhere in the building

Users will be charged for any repairs or cleaning required because of the users’ negligence.

Rooms Keys and Equipment

If a room reservation requires the use of a room key or other equipment, the user will need to review the Equipment Terms of Use and submit an equipment reservation request.

COVID-19

Dwight Hall at Yale follows all guidance issued by Yale University.

Prohibited at Dwight Hall

  • Smoking and alcohol or drug use of any kind is forbidden in the building. This will not be tolerated. If there is evidence of this activity the event will be halted by Yale Police and the room will be cleared. Further action will be taken by the Dean of Student Affairs.
  • The only social functions to be held at Dwight Hall at Yale are Receptions (such as weddings, memorials, special events). Adult and teen dances are not permitted.
  • Dwight Hall at Yale’s non-profit status prohibits member groups from charging any entrance fees or selling tickets to their event. Member groups wishing to request voluntary donations must get approval from the Executive Director and Finance Manager.

Insurance

Any Dwight Hall at Yale users whose event is not sponsored by Yale  are required to be insured for liability and must give evidence of $2,000,000 limit of general liability insurance from a company licensed to do business in Connecticut in the form of a Certificate of Insurance which names Yale University as additional insured. The certificate should be submitted before the event. If one does not possess liability insurance, coverage can also be purchased from Yale through URMIA. The TULIP insurance policy provides a standard amount of $1,000,000 of coverage. Users must select to add an additional $1, 000,000 of coverage to reach the $2,000,000 requirement.

Indemnification

Groups agree to indemnify and hold Dwight Hall and Yale University harmless from and for any damages, claims, actions or other expenses arising out of the use of Dwight Hall by group and due to the negligent acts or misconduct of group, its members, agents or attendees.

To submit a room reservation request, please use our room request reservation form.